Policy Central: Board Meetings, Roles, and Qualifications
Boards that anticipate and plan for potential bumps in the road are far more likely to avoid difficult situations than those who create policies while in the middle of crisis. Included here are conflict of interest policies, board position descriptions, election and rotation policies, and much more.
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Allocation of Board and Staff Responsibilities
- Board and Staff Job Descriptions (Leighty Fdn, 2013)
- Allocation of staff and board responsibilities (Anonymous, 2012)
- Allocation of Investment Roles and Responsibilities (FB Heron Foundation, 2017)
Code of Conduct
- Code of Conduct (Packard, 2023)
- Code of Conduct (Brinson Foundation, 2023)
- Code of Conduct (XYZ Foundation, 2023)
- Trustee Pledge of Service and Code of Conduct (Frey Fdn, 2023)
- Code of Conduct (Switzer Foundation, 2023)
- Code of Conduct (Segal FF, 2022)
- Code of Conduct (RBF, 2016)
- Code of Conduct (Rockefeller Foundation, 2015)
- Code of Conduct (Anonymous, 2015)
- Code of Conduct (Dobbs Foundation, 2006)
- Code of Conduct (Packard Foundation, 2004)
Code of Ethics
- Code of Ethics (Annenberg, 2024)
- Code of Ethics (Richard and Susan Smith Family Foundation, 2004)
- Board of Trustees Code of Ethics (Homes A. and Mildred S. Scott Foundation, 2004)
- Principles Workbook (Independent Sector, 2009)
- Ethics in Family Philanthropy (NCFP Webinar Deck, Novemeber 2011)
Compensation Policies (see also, "Expense Reimbursement Policies")
Composition Analysis Worksheet
Conflict of Interest Statements
- Conflict of Interest (Morgan FF, 2023)
- Conflict of Interest Disclosure Form (Frey Fdn, 2023)
- Conflict of Interest and Self Dealing Policy (Brinson Foundation, 2023)
- Conflict of Interest Policy (George FF, 2022)
- Conflict of Interest (Kresge, 2019)
- Conflict of Interest (Bush Foundation, 2016)
- Conflict of Interest Overview and Sample Policy (CMIF, 2013)
- Conflict of Interest Statement (Andrus Family Fund, 2011)
- Conflicts of Interest IRS Sample Policy Annotated for Grantmakers (COF, 2010)
- Conflict of Interest Policy (Noyes Foundation, 2010)
- Conflict of Interest Policy (Leighty Foundation, 2010)
- Conflict of Interest Policy (Gates Foundation, 2008)
- Conflict of interest (Annenberg Foundation)
- Conflict of Interest Policy (Packard Foundation, 2003)
- Conflict of Interest Policy (Nord Family Foundation, 2003)
- Conflict of Interest Policy (Self Family Foundation, 2002)
Directors & Officers Liability Insurance
- D and O Insurance Terminology (G2 Insurance, 2021)
- Directors and Officers Liability Insurance and Indemnification (COF, 2007)
Decision-making Frameworks
- Family Foundation Board Decision making Matrix (NCFP, 2024)
- Allocation of Responsibilities Family vs. Community Board Members (NCFP, 2024)
- Grant Levers Template (XYZ Foundation, 2024)
- Collaborative Decision Making Framework (Rainin, 2023)
- Demystifying Decision Making (NCFP, 2021)
- Fist to Five Voting and Consensus
- Alternatives to Robert's Rules of Order
Discretionary Grant Policies (see also, "Matching Grant Policies")
- Birthday Discretionary Grant Program (XYZ Foundation, 2023)
- Discretionary Grant Award Letter (Basic)(XYZ Foundation, 2023)
- Discretionary Grants Policy (XYZ Foundation, 2023)
- Board Discretionary Grants Policy (Bainum, 2021)
- Discretionary Grant Policy (Frey Fdn, 2023)
- Discretionary Grants Form (XYZ Foundation, 2023)
- How to Apply for a Discretionary Grant (Knott, 2023)
- Board Discretionary Grants Policy (Bainum, 2021)
- Discretionary Grant Recommendation Form (Russell FF 2021)
- Family Discretionary Grant Awards (Satterberg Fdn, 2021)
- Discretionary Grants Policies (GEO and NCFP, 2018)
- Discretionary Grant Staff Workflow (Maine Health Fdn, 2018)
- Discretionary Grant Due Diligence Procedures (HLMFF, 2017)
Diversity and Inclusiveness Statements
- Commitment to Diversity (Packard Foundation, 2017)
- Board Statement on Racial Equity (HRK Foundation, 2017)
- DEI Self Assessment (Sample, 2013)
- DEI Assessment (Consumer Health Fdn, 2016)
- Conversation on Diversity and Inclusive Practices (COF, 2010)
- Suggestions for Involving Others in the Family Foundation (NCFP, 2002)
- The Challenge of Diversity (Jessie Smith Noyes Foundation, 2003)
- Statement of Inclusiveness (Z. Smith Reynolds Foundation, 2002)
Election and Rotation Policies (see also, "Term Limits Policies")
- Nomination Process for New Board Members (XYZ, 2024)
- Chair Selection Process (XYZ Foundation, 2023)
- Foundation Governance and Leadership Structure (Bainum, 2021)
- Board Terms Two Tiered System (Anonymous, 2023)
- Board Election, Rotation, and Membership Terms (Nord Family Foundation, 2005)
- Members Classification (Packard Foundation, 2004)
- Board of Trustees Classification (Packard Foundation, 2004)
Eligibility Criteria and Expectations for Board Membership
- Board Job Description (XYZ Foundation, 2024)
- Trustee Characteristics (Frey Fdn, 2023)
- Director Expectations (Brinson Foundation, 2023)
- Board Eligibility Statement (Anonymous, 2023)
- Board Member Roles and Qualifications (XYZ Family Fdn, 2023)
- Trustee Job Description and Desirable Characteristics (Dobbs Foundation, 2017)
- Board Qualifications (AVDF, 2017)
- Board Selection Criteria (LWFF, 2016)
- Director Agreement (Anonymous, 2014)
- Guidelines for Board Membership (The Leighty Foundation, 2010)
- Board Practices and Standards (Dyson Foundation, 2009)
Exit Interviews for Board Members
Expense Reimbursement Policies
- Expense Reimbursement Policy (XYZ Foundation, 2023)
- Petty Cash Reimbursement (Brinson Foundation, 2023)
- Travel and Reimbursement Policy (Large Foundation, 2023)
- Trustee Expense Reimbursement Policy (Frey Fdn, 2023)
- Board Compensation and Travel (Morgan FF, 2023)
- Expense Reimbursement Policy for a Private Foundation (Blazek and Vetterling, 2023)
- Board Expense Reimbursement Policy (Bainum, 2021)
- Business Travel and Expense Reimbursement Policy (Anonymous, 2018)
- Reimbursement Policy (Sample, 2015)
- Travel Entertainment Policies and Reimbursement Form (MRBF, 2011)
- Expense & Mileage Reimbursement Form (Sample, 2016)
- Travel Reimbursement Policy (Osborne Foundation, 2015)
Matching Grants Policies (see also, "Discretionary Grants Policies")
- Matching Grant Policy (Frey Fdn, 2023)
- Matching Grant Policy (Morgan FF, 2023)
- Sabbatical Policy (Hill Snowdon, 2023)
- Matching Gift Program (Coleman Foundation, 2021)
- Matching Grant Policy (Tracy FF, 2020)
- Matching Grant Program and Forms (Dobbs Fund, 2017)
- Matching Grants (Morgan FF, 2015)
- Matching Gifts Policy (Rockefeller, 2015)
Meeting and Retreat Agendas
- Board Decision Making Process (Woodcock Foundation, 2023)
- Meetings Matter (NCFP, 2021)
- Board Meeting Agenda (XYZ Foundation, 2023)
- Reinvigorating Your Family Meetings (WNJ, 2017)
- Board Meeting Agenda (Russell Family Foundation)
- Board Meeting Ground Rules (Claneil Foundation, 2023)
- Ground Rules for Family Retreat Working Sessions
- Principled Planning A Guide for Family Foundation Retreats (COF, 2006)
Meeting Attendance Policies
Meeting Calendars
Meeting Evaluation and Feedback Surveys
- Sample Family Foundation Board Meeting Feedback (Beker Foundation, 2021)
- Board Meeting Evaluation Form (JF Maddox, 2020)
Orientation Manuals and Agendas
- Board of Directors Handbook (Morgan FF, 2023)
- Governance and Management Guidelines (Brinson Foundation, 2019)
- Board Orientation Guidebook TOC (Glenn FF, 2014)
- Board Orientation Outline (Anonymous, 2012)
- Trustee Orientation Guidelines (Hill Snowdon Foundation, 2011)
- Board Orientation Manual (GMA, 2009)
- Board Policy and Procedures Manual (William Bingham Foundation, 2005)
Position Descriptions - Board Chairs
- Board Chair Traits and Job Description (XYZ Foundation, 2024)
- Board Chair Job Description (Brinson, 2023)
- Board Chair Role and Responsibilities (XYZ Foundation, 2023)
- Board President Role and Responsibilities (XYZ Family Fdn, 2023)
- Board Chair Job Description (AVDF, 2017)
- Ten essential responsibilities of foundation board chairs (BoardSource, 2017)
- Board Chair Responsibilities (George FF, 2015)
- Board Officer Roles and Responsibilities (Glenn FF, 2014)
Position Descriptions - Board Members
- Trustee Position Description (Switzer Foundation, 2023)
- Trustee Characteristics (Frey Fdn, 2023)
- Independent Trustee (Nathan Cummings Foundation, 2023)
- Director Expectations (Brinson Foundation, 2023)
- Trustee Position Description (Blandin, 2023)
- Board Member Roles and Qualifications (XYZ Family Fdn, 2023)
- Board Guiding Principles (Hewlett, 2021)
- Board Member Job Description (Needmor Fund 2021)
- Ten Responsibilities of Boards (Needmor Fund, 2021)
- Board Roles and Responsibilities (Bainum, 2021)
- Director Expectations (Brinson Foundation, 2018)
- Trustee Job Description and Desirable Characteristics (Dobbs Foundation, 2017)
- Trustee Responsibilities (AVDF, 2017)
- Board Roles and Operating Guidelines (The Needmor Fund, 2012)
- Guidelines for Board Membership (Leighty Foundation, 2010)
- Board Roles and Responsibilities (The Stocker Foundation, 2010)
- Board Practices and Standards (Dyson Foundation, 2009)
Position Descriptions - Community and Independent (non-Family) Board Members
- Community Board Member (Russell FF, 2023)
- Independent Trustee (Nathan Cummings Foundation, 2023)
- Candidate Reflection Questions for Community Board Members (Hill Snowdon, 2021)
- Community Based Boards Position Description Recruitment (Tzedek Social Justice Fund, 2021)
- Independent Investment Committee (Nathan Cummings Fdn, 2020)
- Independent Board Member (Volgenau Fdn, 2020)
- Independent Board Member (Jessie Smith Noyes Fdn, 2019)
- A Place at the Table Non Family Board Members (NCFP, 2011)
- Process for Selecting Nonfamily Trustees (Mary Reynolds Babcock Foundation, 2003)
Recruitment Documents for Community Board Members: Panta Rhea Foundation
- Board Recruitment Memo: Timeline and Criteria (Panta Rhea Foundation, 2020)
- Community Board Member Interest Form (Panta Rhea Fdn, 2020)
- Community Board Member Profile (Panta Rhea Fdn, 2020)
- Board Candidate Interview Questions (Panta Rhea Fdn, 2020)
Self-evaluation and Self-assessment
- Pursuit of Excellence Governance Section Excerpt (NCFP, 2023)
- Advancing Participation in Philanthropy Self Assessment Tool (Samarasan and Love, 2023)
- 8 Step Organizational Self Reflection Tool (Arabella, 2023)
- Board Self Assessment Survey (Brinson Foundation, 2018)
- Trustee Self Assessment (XYZ Foundation, 2017)
- Board Member Self Assessment (Siragusa, 2015)
- Leveraging Differences Self Assessment (CMIF, 2016)
- Discussion Guide Leveraging the Power of Difference (CMIF, August 2014)
- McKinsey Board Assessment Tool
- Governance Self Assessment Worksheet
- Principled Planning Self Assessment Questions (COF, 2006)